Procurement Policy and Procedures
The below policy and procedures govern project procurement under grants and loans financed by CDB but do not apply to procurement undertaken by CDB in its own right.
The French translation of the policy and the January 2021 version of the procedures have been prepared to assist recipients of CDB financing in Haiti and relevant private sector actors but the official versions are in English and these take precedent over the French translation in the event of any conflicts.
Resources related to projects financed by CDB prior to November 1, 2019 can be found here.
Disbursement Guidelines
With effect from 1st January, 2019 disbursements under new loans and grants financed by CDB shall be subjected to the provisions of the Disbursement Guidelines for CDB-financed Projects (January 2019). These guidelines shall replace the Withdrawal of Proceeds of Loans. For further support please contact the Procurement Policy Unit Claims Team (claimsteam@caribank.org).
GUIDANCE NOTES
PROCUREMENT THRESHOLDS
Monetary thresholds which determine the most efficient method of procurement to be used in the procurement of goods and works under CDB-financed projects have been set for each of its Borrowing Member Countries by the Bank. These thresholds will be amended from time to time as necessary.
Standard Request for Proposals and Forms of Contract
Recipients must include the relevant form of contract in section 8 of the Standard Request for Proposals. For Contracts under approximately US$150,000 the simplified form of contract can be used, and above this value either the “large” lump sum, or the time-based form of contract can be used.
Standard Bidding Documents for Goods and Works
Unless otherwise agreed with CDB, for Works contracts where the detailed designs have been prepared by the Employer, the small works bidding document should be used for contracts estimated to not exceed USD10 million in value, and the large works bidding document should be employed for contracts with an estimated value in excess of this amount.
Evaluation and Assessment Tool and Templates
The following evaluation and assessment report templates and tools are designed to aid those undertaking evaluations/assessments. Some of these tools and templates are referred to in relevant CDB procurement guidance notes.
Evaluation Report Templates - Consulting Services
Contract Awards
Once contracts subject to CDB’s prior review are awarded, except for individual consultants, the correct template should be completed by the Recipient and submitted to CDB for publication on the CDB website.